55–61% of B2B invoices are paid late

Stop Chasing Invoices. Start Getting Paid.

We automate your accounts receivable — built on top of your existing tools. No migration, no new software. Just fewer overdue invoices and faster cash flow.

97%

of agencies get paid late

$39K

avg annual cost of late payments

14 hrs

per week chasing invoices

40%+

overdue reduction in 90 days

Trusted by businesses worldwide

The Problem

The Hidden Cost of Late Payments

78% of finance leaders say AR issues now force changes to hiring, investments, and borrowing.

69%

of finance leaders report increasing late B2B payments this year

Versapay / Wakefield Research, 2026

97%

of agencies experience late payments

14 hrs

per week spent chasing invoices

$109K

billable time burned per year

64%

SMBs with invoices 90+ days overdue

39%

of invoices contain errors

82%

report critical cash flow disruption

5 Broken Workflows Inside Every Agency's AR

Each one is manual. Each one is automatable. All five cost real money.

Cash Application — Matching Payments to Invoices

Which payment covers which invoice?

•Customer pays $47,832 — but has 12 open invoices. Which does it cover?
•Short pays, combined payments, and partial pays break every spreadsheet
•AR clerks spend 40–60% of their day on manual matching
•Errors leave invoices 'open' even after payment — inflating your DSO

Collections & Dunning — Chasing What You've Already Earned

Who do I chase, and when?

•84% of agencies spend 3–10 hours/month manually chasing overdue invoices
•Follow-ups are inconsistent — same clients get chased, others slip through
•No prioritization: $500 invoice gets same attention as $50,000 one
•Escalation is ad-hoc — no path from reminder to phone call to legal

Dispute Management — The Most Manual Problem in AR

Customer says invoice is wrong

•Customer replies: 'PO number missing' or 'billed amount is wrong'
•AR person manually opens QB, searches Drive, digs through email threads
•20–40 minutes per dispute just gathering context — before any decision
•No audit trail — disputes tracked in personal spreadsheets or sticky notes

Credit Management — Knowing Who's About to Go Dark

Which client is about to go dark?

•Agencies extend payment terms based on gut feel, not data
•No early warning: first sign of trouble is a 60-day invoice going unpaid
•Large enterprise clients demand 90–120 day terms — agencies have no leverage
•Bad debt written off after the fact — $50K–$100K losses are common

Reporting & Visibility — Flying Blind on Cash

What do I even owe right now?

•CFO asks 'how much is overdue?' — pulling the report takes 30 minutes
•AR aging report is a static QB export — outdated the moment it's printed
•DSO is unknown to most agencies — never calculated, never benchmarked
•No real-time cash forecast: 'what hits the account in 30 days?' is a guess

The Solution

Built on Your Existing Tools. Zero Migration.

QuickBooks, Xero, FreshBooks — we automate on top of what you already use.

Cash Application Agent

From bank notification to closed invoice — without manual matching

✓Auto-matching engine: pattern-matches payments by amount, date, reference
✓Handles partial payments, short pays, combined payments automatically
✓Low-confidence matches flagged for human review — no blind automation
✓Every match logged with timestamp and source — full audit trail in QB/Xero

Collections & Dunning Engine

From aging report to personalized follow-up — without your team lifting a finger

✓Smart dunning engine: auto-sends escalating reminders at Day 1, 7, 14, 30
✓Priority queue: ranks invoices by amount × days overdue — focus on what matters
✓Tone-switching: polite reminder → firm notice → formal demand, auto-adjusted
✓Escalation trigger at 45+ days: flags for human phone call or payment plan

Dispute Management Agent

From customer email to resolved dispute — with one human decision in the middle

✓Agent monitors AR inbox — detects dispute emails the moment they arrive
✓Classifies dispute type: PO mismatch · amount error · duplicate · not received
✓Fetches context from QB/Xero (invoice), Drive (PO/SOW), email thread (history)
✓One-click: Accept · Reject · Request info — auto-drafts reply, logs outcome

Credit Management Intelligence

From raw payment history to an early warning before the cash crisis

✓Payment behavior scoring: each client scored on avg days late, dispute rate, trend
✓Early warning alerts: flags clients whose payment patterns are deteriorating
✓Recommended credit limits based on 12 months of actual payment history
✓Cash flow impact modelling: 'If Client X pays 90 days late, your June gap is...'

Reporting & Visibility Dashboard

From scattered QB data to a board-ready report — with no manual work

✓Live AR dashboard: real-time aging, DSO trend, overdue by client — always current
✓13-week cash flow forecast: auto-ingests AR aging + AP due + payroll schedule
✓DSO benchmark: shows your number vs. industry average for agencies your size
✓One-click board report: export-ready PDF with charts and recovery metrics

Works with QuickBooks, Xero, FreshBooks, Stripe, PayPal & 50+ tools

Industry Research

What Happens When You Automate AR

63%

Report automation reduced payment delays

67%

Saw a reduction in delinquency

82%

Increasing AR automation investment

$1M+

Annual benefit expected by 56% of orgs

Source: Versapay / Wakefield 2026 Cash Flow Clarity Report

Who It's For

B2B Service Businesses That Invoice Clients

Staffing & Temp Agencies

45–75 days DSO

Payroll weekly, receivables lag 45-75 days behind.

Marketing & Creative Agencies

40–65 days DSO

97% experience late payments; scope creep delays billing.

IT & Tech Consulting

45–70 days DSO

Complex SOWs, milestone-based billing creates gaps.

Management Consulting

50–80 days DSO

Large invoices stuck in enterprise approval chains.

Legal Services

52+ days DSO

Mixed billing models create invoicing complexity.

Accounting & CPA Firms

35–55 days DSO

Seasonal revenue spikes, collections lag months.

How It Works

From Audit to Automation in 3 Steps

Free AR Audit

We analyze 90 days of invoices and map every dollar stuck in limbo. Most find $50K–$200K in overlooked revenue.

30 minutes. No commitment.

We Build Your Automation

Built on your existing tools in 2–4 weeks. Auto-tracking, follow-ups, reconciliation, and escalation workflows.

Zero migration. Zero disruption.

Cash Flow Recovered

Watch overdue invoices drop, DSO shrink, and cash flow improve. Our guarantee: 40% reduction in 90 days, or we work for free.

40% reduction guaranteed.

Why RevExOS

Enterprise Tools Weren't Built for You

Criteria	Enterprise Tools / VAs	RevExOS
Cost	$2K–$10K/mo or $1,500–$2,500/mo VAs	Priced for 20–200 employee teams
Implementation	3–6 months	2–4 weeks
Migration?	Yes, new platform	No. Built on your tools
IT team needed?	Yes	We handle everything
Industry focus	Generic B2B	Purpose-built for service businesses
Pricing model	Per-user SaaS	Outcome-based