Payment Reconciliation Across Stripe, PayPal, and Zoho
Webhooks catch every payment the moment it lands and match it back to the right invoice - no one logs into Stripe or PayPal to check what's been paid.
AR staff manually checked Stripe and PayPal dashboards, cross-referenced payments against open invoices in Zoho, and updated records by hand - a process prone to missed or duplicated entries.
Stripe and PayPal webhooks fire the moment a payment lands. The workflow finds the matching customer and invoice, updates the record, provisions any downstream system, and logs the match - all without anyone opening a payment dashboard.
Stack
How It Works
Webhook fires on payment
Stripe or PayPal sends a real-time notification the moment a payment is received.
Match to the open invoice
The workflow searches Zoho or QuickBooks for the invoice the payment corresponds to, by amount, customer, and reference.
Update records and file evidence
Payment status updates in the accounting system; receipts or files get downloaded to Drive and logged.
Notify or provision downstream
For new subscribers, the workflow provisions access or updates a CRM record automatically.
Results
triggered, real time
sources unified
manual entries
The Workflow
